In Tally Prime, configuring company settings is an important step to customize the software according to your business needs. These settings can be accessed using the F11 and F12 keys, which are specifically designed to configure different aspects of your company and business operations.
Here’s how to use F11 and F12 for configuring company settings:
1. Configuring Company Settings Using F11
The F11 key is used to configure Company Features in Tally Prime. This includes enabling features like GST, Inventory Management, Payroll, and more.
🧑💻 Step-by-Step Process:
Open Tally Prime and select the company for which you want to configure the settings.
From the Gateway of Tally, press F11 (or select F11: Features from the menu).
You’ll see several options for configuring company-specific features.
Options Under F11:
Accounting Features: Configure accounting-specific settings like:
Maintain Accounts Only (if you only need accounting, without inventory).
Enable GST (if your company is GST registered).
Enable Bill-wise Details (for tracking bills and receipts).
Maintain Multiple Currencies (for international businesses).
TDS / TCS settings (for tax deduction and collection at source).
Inventory Features: Configure settings related to stock and inventory management:
Maintain Stock (enable inventory management).
Enable Godown Management (to manage stock in different locations).
Track FIFO (First In, First Out) and other inventory valuation methods.
Allow batch-wise details (for managing stock batches).
Statutory Features: Configure features related to taxation:
Enable GST: Automatically configure GST settings like GSTIN, tax rates, and return filing.
Payroll Settings: Enable the payroll system if you need to manage salaries and related information.
Others: Enable other options like:
Track cost centers (for managing different cost centers in your business).
Multi-User Mode (for enabling multiple users).
Once you've configured the necessary settings, press Enter to save.
2. Configuring Advanced Company Settings Using F12
The F12 key is used for advanced configuration. These settings control the overall behavior of Tally, such as date formats, printing preferences, and security options.
🧑💻 Step-by-Step Process:
Open Tally Prime and select the company.
From the Gateway of Tally, press F12 (or select F12: Configure from the menu).
You’ll see a range of advanced settings.
Options Under F12:
General Settings:
Use Predefined Accounting Period: Set your company’s financial year.
Enable Auto Backup: Automatically back up company data at regular intervals.
Enable Auto Refresh: Update data and reports automatically without having to manually refresh.
Security Settings:
Enable User Security: Control access and permissions for different users in multi-user mode.
Control Printing: Set default print preferences for vouchers and reports.
Voucher & Printing Settings:
Enable Voucher Printing: Configure printing preferences for different voucher types.
Print Company Details: Configure whether the company’s name, address, and other details appear on printed reports or invoices.
Display Settings:
Currency Symbol: Set the default currency symbol (₹ for India).
Thousands Separator: Set the character for separating thousands (comma or space).
Display Decimal Places: Define the number of decimals to be displayed for currency and stock quantities.
Data Synchronization:
Configure Data Synchronization: Set up syncing between multiple branches or locations if your business has more than one.
Once you've configured the necessary advanced settings, press Enter to save.
Quick Reference for F11 and F12
Why Use F11 and F12?
F11 makes your company’s basic functionality easier to configure, like GST, inventory, and accounting features.
F12 provides advanced settings to control printing preferences, data synchronization, and security.
By configuring these settings, you ensure that Tally Prime works optimally for your specific business needs.